+ Vaccine Policies and Procedures
Do I need to be vaccinated?
Yes, there is a mandatory vaccination policy for district employees and contractors.
On August 5, 2021, Peralta Chancellor Jannett Jackson announced the vaccination policy. The Chancellor’s statement is: https://safe.peralta.edu/updates/campusstatus8-3-21. To read the policy and find other return to campus information see: https://safe.peralta.edu/.
If I am only teaching online, do I need to be vaccinated?
Yes, you do. If you are an employee of the district, you need to be vaccinated as a condition of employment.
Do students need be Vaccinated?
The mandatory vaccination policy includes students. For now, please note that students do not need to show proof of vaccination, but as it will be required soon, please encourage them to get vaccinated as soon as possible. Further details on student vaccination reporting and requirements will follow later in the semester.
Can an employee request to be exempt from the vaccination policy?
For those wishing to be exempt from the vaccine policy, fill out the appropriate forms below and submit via Company Nurse. For questions re: uploading, contact screen@companynurse.com. For any other questions, contact hr@peralta.edu
Medical Exception Form Certification From Medical Professional Religious Exemption Form
What if I am partially vaccinated?
The policy requires employees to be “fully vaccinated” or tested weekly for COVID-19. Employees receiving one shot in a two-shot series are not considered “fully vaccinated.”
Individuals are considered “fully vaccinated” when two weeks have passed since they completed a COVID-19 vaccine series.
How do I certify my vaccination status?
Employees need to certify their vaccination record by using the Company Nurse link screen.companynurse.com/e1e97fb066927023fcdf
See instructions for the Company Nurse site here
(Please note that this is a webpage, not an app. Employees are encouraged to bookmark the link for quick reference as needed, especially to check in to come to campus.)
How safe is my vaccination data in the District records system?
All employee data records per policy lie with the District Office of Human Resources, which is subject to privacy laws.
For more information, email hr@peralta.edu.
Where can I get vaccinated?
A vaccination event will be on campus on September 9. Register here: https://my.primary.health/r/clayworthvaccine
If you wish to get vaccinated through Alameda County, you can do so here: https://my.primary.health/r/alco-vax-signup
Do you have students with questions about testing or vaccinations?
Refer them to the Oakland Roots Community Health Center, located at 9925 International Boulevard, Oakland, 94603 (Phone: 510-777-1177)
Do I need to be vaccinated?
Yes, there is a mandatory vaccination policy for district employees and contractors.
On August 5, 2021, Peralta Chancellor Jannett Jackson announced the vaccination policy. The Chancellor’s statement is: https://safe.peralta.edu/updates/campusstatus8-3-21. To read the policy and find other return to campus information see: https://safe.peralta.edu/.
If I am only teaching online, do I need to be vaccinated?
Yes, you do. If you are an employee of the district, you need to be vaccinated as a condition of employment.
Do students need be Vaccinated?
The mandatory vaccination policy includes students. For now, please note that students do not need to show proof of vaccination, but as it will be required soon, please encourage them to get vaccinated as soon as possible. Further details on student vaccination reporting and requirements will follow later in the semester.
Can an employee request to be exempt from the vaccination policy?
For those wishing to be exempt from the vaccine policy, fill out the appropriate forms below and submit via Company Nurse. For questions re: uploading, contact screen@companynurse.com. For any other questions, contact hr@peralta.edu
Medical Exception Form Certification From Medical Professional Religious Exemption Form
What if I am partially vaccinated?
The policy requires employees to be “fully vaccinated” or tested weekly for COVID-19. Employees receiving one shot in a two-shot series are not considered “fully vaccinated.”
Individuals are considered “fully vaccinated” when two weeks have passed since they completed a COVID-19 vaccine series.
How do I certify my vaccination status?
Employees need to certify their vaccination record by using the Company Nurse link screen.companynurse.com/e1e97fb066927023fcdf
See instructions for the Company Nurse site here
(Please note that this is a webpage, not an app. Employees are encouraged to bookmark the link for quick reference as needed, especially to check in to come to campus.)
How safe is my vaccination data in the District records system?
All employee data records per policy lie with the District Office of Human Resources, which is subject to privacy laws.
For more information, email hr@peralta.edu.
Where can I get vaccinated?
If you wish to get vaccinated through Alameda County, you can do so here: https://my.primary.health/r/alco-vax-signup
Do you have students with questions about testing or vaccinations?
Refer them to the Oakland Roots Community Health Center, located at 9925 International Boulevard, Oakland, 94603 (Phone: 510-777-1177)
Are there food resources available for students?
All four colleges have partnered with Steph and Aisha Curry's non-profit Eat.Learn.Play and the World Central Kitchen to provide free meals for students
Laney College Lunch & Produce is available on Mondays and Wednesdays from Noon to 2pm with drive thru pickup available at 900 Fallon Street.
College of Alameda "Grab-N-Go Free Lunch" is available on Mondays, Wednesdays and Fridays from 11:30am to 1:30pm with drive thru pickup available at 555 Ralph Appezzato Memorial Parkway.
Merritt College "Grab N Go Free Lunch" is available on Tuesday and Thursday, from Noon to 2pm, off-campus at the David E. Glover Education and Technology Center located at 6948 Foothill Blvd, Oakland.
Berkeley City College lunches are available on Fridays from 11:30am to 2pm at 2050 Center St., Berkeley. BCC also provides free groceries at the Berkeley Food Network on 1001 University Ave. Berkeley, CA 94710 between 12pm - 3pm every Monday. We are looking for volunteers on Monday if you’d like to help out.
All four colleges have partnered with Steph and Aisha Curry's non-profit Eat.Learn.Play and the World Central Kitchen to provide free meals for students
Laney College Lunch & Produce is available on Mondays and Wednesdays from Noon to 2pm with drive thru pickup available at 900 Fallon Street.
College of Alameda "Grab-N-Go Free Lunch" is available on Mondays, Wednesdays and Fridays from 11:30am to 1:30pm with drive thru pickup available at 555 Ralph Appezzato Memorial Parkway.
Merritt College "Grab N Go Free Lunch" is available on Tuesday and Thursday, from Noon to 2pm, off-campus at the David E. Glover Education and Technology Center located at 6948 Foothill Blvd, Oakland.
Berkeley City College lunches are available on Fridays from 11:30am to 2pm at 2050 Center St., Berkeley. BCC also provides free groceries at the Berkeley Food Network on 1001 University Ave. Berkeley, CA 94710 between 12pm - 3pm every Monday. We are looking for volunteers on Monday if you’d like to help out.
+ Now that most staff are working remotely, will I still be paid my regular hours?
Yes. Employees (including student workers) will maintain their respective schedule remotely and continue to be paid during this time.
Yes. Employees (including student workers) will maintain their respective schedule remotely and continue to be paid during this time.
+ How to use Canvas during an emergency period
Using Canvas may be the easiest option for faculty during an emergency closure period. The State Chancellors Office allows for waiving DE addendums for courses that don’t have them and allows faculty who have not been formally trained in DE to convert their classes to an online format as a means of maintaining instructional continuity for students.
Please go to:
https://peralta.instructure.com/courses/419/modules DSPS Students If students have DSPS accommodations, faculty are to honor this in the online learning environment. This includes, extending test time, adding captions and clips to lectures and more. Please visit for free links and information to ensure accessibility for all students https://cccaccessibility.org/ Equity, Access and Online Learning It is important for faculty to mindful of the lack of access to being online that some students may have at home or by cell phone. Some may have access to the internet only by their cell phone but may not be able to complete papers this way. Asking your students about their internet accessibility in advance can help faculty find the best ways to support learning during an emergency period.
Using Canvas may be the easiest option for faculty during an emergency closure period. The State Chancellors Office allows for waiving DE addendums for courses that don’t have them and allows faculty who have not been formally trained in DE to convert their classes to an online format as a means of maintaining instructional continuity for students.
Please go to:
https://peralta.instructure.com/courses/419/modules DSPS Students If students have DSPS accommodations, faculty are to honor this in the online learning environment. This includes, extending test time, adding captions and clips to lectures and more. Please visit for free links and information to ensure accessibility for all students https://cccaccessibility.org/ Equity, Access and Online Learning It is important for faculty to mindful of the lack of access to being online that some students may have at home or by cell phone. Some may have access to the internet only by their cell phone but may not be able to complete papers this way. Asking your students about their internet accessibility in advance can help faculty find the best ways to support learning during an emergency period.
+ Faculty contact hours: What does title 5 say?
Full-time Equivalent Student (FTES) allowances: Title 5, section 58146 provides the criteria for funding allowances due to emergency conditions such as fires, floods, and other natural disasters or emergencies. The intent behind this section is that districts should not lose apportionment as a result of emergency conditions, as defined in the section.
Instruction and Credit Hour Requirements: In terms of instruction, the district/colleges will need to monitor class meeting cancellations to determine if the related class hours for course sections fall below the minimum to properly award a unit of credit as provided by Title 5, section 55002.5. (48 semester hours of total student work)
Contact Hour Analysis: The Office of the Vice President of Instruction will then need to conduct an analysis of class meeting cancellations to determine if the related class hours for course sections fall below the minimum to properly award a unit of credit as provided by Title 5, section 55002.5. If this occurs, the district will need to communicate to faculty methods to make-up lost instruction to at least the minimum level. Title 5, section 5502.5 states that the Credit Hour Definition is (a) One credit hour of community college work (one unit of credit) shall require a minimum of 48 semester hours of total student work which may include inside and/or outside-of-class hours. Thus, out-of-class hours can make-up for the time the campus was closed due to emergency closures.
Making Up Instructional Time: When faculty make up the instructional time, the College/District does not need to provide the Chancellor’s Office with any documentation. However, they do need to document all the required information (dates, hours, attendance, etc.) and file it in the Office of the Vice President for potential audits by ACCJC, USDE, District internal auditors etc. Where faculty were not able to make up the instructional hours to at least the minimum level, the district Vice Chancellor of Academic Affairs will contact the State Office of Educational Services and Supports Division to report all details.
Utilizing Distance Education (Canvas) for Make Up Contact Hours: All courses in Peralta Colleges have related Canvas shells for online instruction. However, not all faculty have been trained in online instruction as required by AP 4105 nor have all students taken online courses and thus may not be familiar with Canvas either. Additionally, not all courses have Distance Education (DE) addendums. In the case of emergencies declared by the Chancellor and Board of Trustees, the requirement for DE Addendums (AP 4105 Section I) shall be waived for the time period of the declared emergency only. What can face-to-face instructors do now to prepare for the possibility of a campus closure?
Most important: Develop a communication plan with your students.
CANVAS is the best way to communicate with your students. Login to Canvas, publish your Canvas course, and send a practice communication (announcement or message) to your students. Instructions attached.
You can also email students directly from the class roster in “My Faculty Center”
Remind students that the email address you have access to, may not be their preferred email. Ask for their preferred email or ask them to change their email preference in their Student Center.
Identify students who may have difficulty using online resources and consider alternate ways to communicate with them.
Make sure that any course materials on campus computers have been backed up and are available to you remotely.
Make sure you have all student work and grades.
Attend one of the workshops or drop-in hours for in-person assistance at your college.
Full-time Equivalent Student (FTES) allowances: Title 5, section 58146 provides the criteria for funding allowances due to emergency conditions such as fires, floods, and other natural disasters or emergencies. The intent behind this section is that districts should not lose apportionment as a result of emergency conditions, as defined in the section.
Instruction and Credit Hour Requirements: In terms of instruction, the district/colleges will need to monitor class meeting cancellations to determine if the related class hours for course sections fall below the minimum to properly award a unit of credit as provided by Title 5, section 55002.5. (48 semester hours of total student work)
Contact Hour Analysis: The Office of the Vice President of Instruction will then need to conduct an analysis of class meeting cancellations to determine if the related class hours for course sections fall below the minimum to properly award a unit of credit as provided by Title 5, section 55002.5. If this occurs, the district will need to communicate to faculty methods to make-up lost instruction to at least the minimum level. Title 5, section 5502.5 states that the Credit Hour Definition is (a) One credit hour of community college work (one unit of credit) shall require a minimum of 48 semester hours of total student work which may include inside and/or outside-of-class hours. Thus, out-of-class hours can make-up for the time the campus was closed due to emergency closures.
Making Up Instructional Time: When faculty make up the instructional time, the College/District does not need to provide the Chancellor’s Office with any documentation. However, they do need to document all the required information (dates, hours, attendance, etc.) and file it in the Office of the Vice President for potential audits by ACCJC, USDE, District internal auditors etc. Where faculty were not able to make up the instructional hours to at least the minimum level, the district Vice Chancellor of Academic Affairs will contact the State Office of Educational Services and Supports Division to report all details.
Utilizing Distance Education (Canvas) for Make Up Contact Hours: All courses in Peralta Colleges have related Canvas shells for online instruction. However, not all faculty have been trained in online instruction as required by AP 4105 nor have all students taken online courses and thus may not be familiar with Canvas either. Additionally, not all courses have Distance Education (DE) addendums. In the case of emergencies declared by the Chancellor and Board of Trustees, the requirement for DE Addendums (AP 4105 Section I) shall be waived for the time period of the declared emergency only. What can face-to-face instructors do now to prepare for the possibility of a campus closure?
Most important: Develop a communication plan with your students.
CANVAS is the best way to communicate with your students. Login to Canvas, publish your Canvas course, and send a practice communication (announcement or message) to your students. Instructions attached.
You can also email students directly from the class roster in “My Faculty Center”
Remind students that the email address you have access to, may not be their preferred email. Ask for their preferred email or ask them to change their email preference in their Student Center.
Identify students who may have difficulty using online resources and consider alternate ways to communicate with them.
Make sure that any course materials on campus computers have been backed up and are available to you remotely.
Make sure you have all student work and grades.
Attend one of the workshops or drop-in hours for in-person assistance at your college.
+ Methods other than Canvas for making up Face-to-Face contact hours
Confer Zoom via CCC Confer- Use your Peralta email address to set up free Zoom conference calls at www.conferzoom.org
Google Meet– Faculty can also use Google Meet/Google Hangouts to schedule online classes or meetings. You can visit meet.google.com. Check this tutorial for further information.
Microsoft Teams- Teams is a fairly recent addition to the Office 365 suite, and it has quickly become a successful go-to application for group chat, one-to-one chat, video-conferencing with screen sharing, file sharing, and any other collaboration need. Teams is like a virtual office. You and your students can chat about work in real-time, share files and task lists, and easily fire up a voice or video conference that allows you to share screens, a digital whiteboard, and more! You can simply click the “Meet Now” button from any chat, or schedule an online meeting for later.
Confer Zoom via CCC Confer- Use your Peralta email address to set up free Zoom conference calls at www.conferzoom.org
Google Meet– Faculty can also use Google Meet/Google Hangouts to schedule online classes or meetings. You can visit meet.google.com. Check this tutorial for further information.
Microsoft Teams- Teams is a fairly recent addition to the Office 365 suite, and it has quickly become a successful go-to application for group chat, one-to-one chat, video-conferencing with screen sharing, file sharing, and any other collaboration need. Teams is like a virtual office. You and your students can chat about work in real-time, share files and task lists, and easily fire up a voice or video conference that allows you to share screens, a digital whiteboard, and more! You can simply click the “Meet Now” button from any chat, or schedule an online meeting for later.
+ Is online tutoring available?
Peralta’s Online Learning Platform Canvas has free Online Tutoring that may help students be successful in the transition to online learning.
Peralta’s Online Learning Platform Canvas has free Online Tutoring that may help students be successful in the transition to online learning.
+ I'm a student employee. Will I still be paid during the period of cancelled classes?
Yes. Employees (including student workers) will maintain their respective schedule and continue to be paid during this time.
Yes. Employees (including student workers) will maintain their respective schedule and continue to be paid during this time.
+ Are there health care resources available for students?
ll current students have access to Peralta health centers thanks to the $18 fee paid with tuition. Although on-campus health centers are closed, health services partner Roots Community Health Center has opened its East Oakland 7272 MacArthur Blvd location to provide services to students off-campus. The site opened March 30.
Comprehensive care–including sexually transmitted infections (STI) testing, flu shots, family planning services–are provided cost-free to current students. Certain unusual or extended services may be outside of the scope of coverage, but this can be determined over the phone or with clinic staff. Peralta District Director of Health Services Mia Kelly said that students should call first rather than dropping in. Health navigators are available to help students address issues with insurance, provide referrals, and connect students with resources for food or housing insecurity.
Mental health counselors will be available at the college level and accessible through individual college websites next week. In the meantime, mental health counselors are also available by email, and Peralta students can contact counselors from any of the colleges.
All current students have access to Peralta health centers thanks to the $18 fee paid with tuition. Although on-campus health centers are closed, health services partner Roots Community Health Center has opened its East Oakland 7272 MacArthur Blvd location to provide services to students off campus. The site opened March 30.
Comprehensive care–including sexually transmitted infections (STI) testing, flu shots, family planning services–are provided cost-free to current students. Certain unusual or extended services may be outside of the scope of coverage, but this can be determined over the phone or with clinic staff. Peralta District Director of Health Services Mia Kelly said that students should call first rather than dropping in. Health navigators are available to help students address issues with insurance, provide referrals, and connect students with resources for food or housing insecurity.
Visit RootsClinic.org for more information.
+ What is Peralta doing to support Student Accessibility Services (SAS aka DSPS)?
Student Accessibility Services accommodations continue to be provided within the online environment. Contact your counselor or your Student Services staff for information or assistance.
Student Accessibility Services accommodations continue to be provided within the online environment. Contact your counselor or your Student Services staff for information or assistance.
+ What resources are available to support Student Learning Online?
Student Resources for Distance Education: Canvas https://peralta.instructure.com/courses/442
Low Cost Internet: https://foundationccc.org/What-We-Do/Student-Success/California-Connects
Comcast is offering 2 months free internet to low-income households https://www.internetessentials.com/covid19
Be sure to communicate with your faculty if you are not familiar with online learning or need additional support to be successful in the class
Make sure you check your Peralta email daily. To forward your Peralta email to your gmail or yahoo see here for instructions
Check your email daily so that you don’t miss communication from your instructors or other key announcements
We are working to increase our online accessibility and support for DSPS students who may have concerns about moving to remote forms of instruction. Please email your counselor and instructor with concerns
Here are some links to resources at the Peralta campuses
Berkeley City College: here
College of Alameda: here
Laney College: here
Merritt College here
Student Resources for Distance Education: Canvas https://peralta.instructure.com/courses/442
Low Cost Internet: https://foundationccc.org/What-We-Do/Student-Success/California-Connects
Comcast is offering 2 months free internet to low-income households https://www.internetessentials.com/covid19
Be sure to communicate with your faculty if you are not familiar with online learning or need additional support to be successful in the class
Make sure you check your Peralta email daily. To forward your Peralta email to your gmail or yahoo see here for instructions
Check your email daily so that you don’t miss communication from your instructors or other key announcements
We are working to increase our online accessibility and support for DSPS students who may have concerns about moving to remote forms of instruction. Please email your counselor and instructor with concerns
Here are some links to resources at the Peralta campuses
Berkeley City College: here
College of Alameda: here
Laney College: here
Merritt College here
+ Are there laptops available for students?
PCCD has ordered 9,000 Chromebooks to loan to students. Due to ordering backlogs that are impacting all colleges and universities, the Chromebooks are being delivered in batches throughout the semester. Depending upon your campus, there are opportunities to request Chromebook computers, internet access and additional resources
Berkeley City College: here
College of Alameda: here
Laney College: here
Merritt College here
PCCD has ordered 9,000 Chromebooks to loan to students. Due to ordering backlogs that are impacting all colleges and universities, the Chromebooks are being delivered in batches throughout the semester. Depending upon your campus, there are opportunities to request Chromebook computers, internet access, and additional resources
Berkeley City College: here
College of Alameda: here
Laney College: here
Merritt College here
+ How are classes that include in-person labs being handled remotely?
Faculty have worked hard to convert science labs and activity classes like Physical Education (PE) and dance into remote formats, as have many of the Career Education (CE) faculty. For information on your specific class please contact your instructor.
Faculty have worked hard to convert science labs and activity classes like Physical Education (PE) and dance into remote formats, as have many of the Career Education (CE) faculty.
We are pleased to confirm that these classes and programs will proceed as planned beginning on September 14, 2020. Here are the details:
College of Alameda, Laney College, and Merritt College will provide late-start Face-to-Face lab sessions for Career Education (CE) courses for essential industries only. These lab classes start on or after September 14, 2020.
The Athletic departments will be able to start training and conditioning on September 14, 2020 (air quality permitting). Per the county health guidelines, the teams will not be permitted to practice or play.